Privacy Policy
At Clarytones, we recognize that the nature of our work requires the highest standards of confidentiality and data protection. This Privacy Policy explains how we collect, use, protect, and handle your personal information when you interact with our website or engage our services.
Last updated: January 30, 2026
Information We Collect
Information You Provide Directly
When you contact us or engage our services, you may provide:
- Name and contact information (email address, phone number, mailing address)
- Professional or business information (company name, job title)
- Details about your inquiry or the nature of services you require
- Financial or case-related documents when engaging our services
- Communication preferences and correspondence history
Information Collected Automatically
When you visit our website, we may automatically collect:
- IP address and general geographic location
- Browser type and version
- Device information and operating system
- Pages viewed and time spent on each page
- Referring website and navigation patterns
- Date and time of your visit
This information is collected through cookies and similar technologies. See our Cookie Policy for more details.
Information from Third Parties
In the course of providing forensic accounting services, we may receive information about you from legal representatives, business partners, or other parties involved in a matter. We handle all such information with the same level of confidentiality as directly provided data.
How We Use Your Information
We use the information we collect for the following purposes:
Service Delivery
To provide forensic accounting, fraud detection, litigation support, and related professional services as requested or contracted.
Communication
To respond to your inquiries, provide updates on services, send administrative information, and maintain our professional relationship.
Website Improvement
To analyze how visitors use our website, identify technical issues, and improve site functionality and user experience.
Legal Compliance
To comply with applicable laws, regulations, and professional standards, including those governing accounting practices and client confidentiality.
Security and Fraud Prevention
To protect our systems, prevent unauthorized access, detect and prevent fraud, and maintain the integrity of our services.
Legal Basis: We process your personal information based on legitimate business interests, contractual necessity, legal obligations, or with your explicit consent where required by law.
How We Share Your Information
Given the confidential nature of our work, we exercise strict control over information sharing. We may disclose your information in the following limited circumstances:
- Service Providers: We may engage trusted third-party service providers (such as technology platforms, payment processors, or professional consultants) who assist in delivering our services. These providers are contractually bound to maintain confidentiality.
- Legal and Professional Obligations: We may disclose information when required by law, court order, subpoena, or in response to lawful requests by public authorities, or as necessary to comply with professional accounting standards.
- With Your Consent: In circumstances where you have authorized us to share specific information with particular parties involved in your matter.
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity, subject to the same privacy protections.
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
Data Security and Protection
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our security measures include:
Encryption
Data transmission using industry-standard SSL/TLS encryption protocols
Access Controls
Restricted access to personal information on a need-to-know basis
Regular Monitoring
Continuous monitoring for security vulnerabilities and unauthorized access attempts
Staff Training
Regular training on data protection and confidentiality requirements
While we strive to use commercially acceptable means to protect your personal information, no method of transmission or electronic storage is completely secure. We cannot guarantee absolute security but maintain vigilant practices to minimize risk.
Data Retention
We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Retention periods vary depending on:
- The nature of the information collected
- Professional accounting standards and regulatory requirements
- Ongoing business relationships and service delivery
- Legal obligations, including statute of limitations for potential claims
- Legitimate business purposes such as internal reporting and compliance
When personal information is no longer needed, we securely delete or anonymize it in accordance with our data retention and destruction policies.
Your Rights and Choices
Depending on your location and applicable law, you may have certain rights regarding your personal information:
To exercise these rights, please contact us using the information provided at the end of this policy. We will respond to your request within the timeframe required by applicable law.
Your Rights and Opt-Out Instructions
You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:
- Avoid filling out contact forms, account registrations, or any data-submitting features
- Disable cookies through your browser settings (see our Cookie Policy for more details)
- Contact us directly to request the deletion of any previously shared personal data
We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided below. We will process your request promptly and in accordance with applicable legal requirements.
Please note that certain information may need to be retained to comply with legal obligations or for legitimate business purposes, such as completing transactions you have requested or resolving disputes.
Children's Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected information from a child under 18, we will take steps to delete such information promptly.
International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your jurisdiction. When we transfer personal information internationally, we implement appropriate safeguards to ensure your information receives an adequate level of protection.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or operational needs. We will notify you of any material changes by updating the "Last updated" date and, where appropriate, providing additional notice through our website or direct communication. We encourage you to review this policy regularly to stay informed about how we protect your information.
Contact Us About Privacy
If you have questions about this Privacy Policy, wish to exercise your rights, or have concerns about how your information is handled, please contact us:
We will make reasonable efforts to respond to your inquiry within 30 days of receipt.